Ingest authorized data
First, the platform pulls seed-to-sale records for transfers, packages, inventory state, and retail sales across authorized data paths.
The platform
Leonidas Credit is a cannabis accounts receivable platform built for regulated supply chains. It brings authorized seed-to-sale records, sell-through signals, and supplier receivable context into one workspace.
Platform capabilities
With authorized data, Leonidas does four jobs each day. It builds supplier visibility and matches sales records. It also surfaces AR signals and keeps audit-ready evidenc
First, the platform pulls seed-to-sale records for transfers, packages, inventory state, and retail sales across authorized data paths.
Next, it connects transfer and package records to retail sale events and supplier-side product context.
Then it shows when product appears to sell and when payment follow-up may be triggered by terms.
Finally, it maintains a traceable record of source data, matched events, exceptions, and review decisions.
Reconciliation engine
Authorized source data enters the engine first. Each record is then normalized and matched against package lineage, sale events, and supplier terms. Finally, the results surface for operators as dashboards, daily summaries, and exception queues.
Authorized source data
Transfers, packages, inventory, sales.
Invoices, terms, product context.
Licenses, facilities, roles, access.
Leonidas reconciliation engine
Standardize formats, facilities, packages, sales.
Match parent to child transfer chain.
Tie sales to package and supplier context.
Assess matched data against invoice context.
Surface gaps and unmatched records for review.
Operator outputs
Dashboard view with scoped access.
Grouped matched sales and exceptions.
Unmatched records and validation queues.
Traceable source references and audit trail.
Data modelLicensees, facilities, products, packages, transfers, inventory positions, sale events, matched sell-through, exceptions and terms, audit logs.
Transfer records arrive from compliance systems, while sale events arrive from retail. The engine then pulls one from each side. Together they form a matched record with package lineage, supplier context, and receivable signal..
Because reconciliation runs without stopping, it builds a defensible chain from compliance event to money owed. Operators see the result, and the matching never stops.
What operators see
Suppliers need clear answers fast. So the platform makes the key questions easy: what is selling, what remains at the dispensary, what matched correctly, and what needs review
Daily and weekly movement by product family, package, and dispensary account.
Current package position, remaining quantity, and aging visibility for tracked packages.
Readable records showing sale date, package, product, supplier context, and invoice reference.
A single email summary of matched sales, exceptions, and products that moved.
Unmatched package IDs, missing terms, and questionable records surfaced for resolution.
Payment follow-up signals tied to supplier terms without slowing automatic collection.
Daily review principle
An operator can review the day's matched activity without logging into every system in the chain.
Role-based access
Permissions stay easy to understand. For example, supplier users see only their own data, while internal teams get support visibility. Dispensary-facing access stays scoped and under access controls.
Primary client view: product movement, dispensary inventory, matched history, AR context, and daily digest.
Support onboarding, exception handling, source data validation, account setup, and refresh monitoring.
Authorized export package: lineage, settlement, reconciliation, and audit-readiness summaries.
Scoped, permissioned review outside the supplier portal. Future collaboration views require explicit authorization.
Access rule
Users see only the accounts and records they are authorized to review. No cross-account visibility.
Data security and compliance
Operator data stays operator data. So the platform handles every record with the care a regulated, audit-sensitive market expects.
Access runs through authorized API keys and approved paths only. Data uses TLS in transit and is encrypted at rest, while admin access stays restricted. The platform also moves no money and does no banking or payment work in its current scope.
Account-level walls keep each client's package, inventory, and sales data in its own scope. Internal review supports checks and customer support, not broad data sharing. In addition, future partner access stays permissioned and purpose-specific.
Audit logs keep a record of every data intake, matching decision, flagged gap, and user access. When records are incomplete or do not agree, the platform flags them for review rather than fixing them quietly. As a result, the logs stay ready for operator review, investor diligence, and a regulator-ready response.
Why Leonidas is different
Our platform operates independently from upstream marketplaces, financing, or spreadsheets. Instead, this cannabis accounts receivable software emphasizes package-level evidence, supplier-side financial visibility, and a workflow that fits around existing cannabis commerce systems.
Often require both parties to transact inside one marketplace and adopt that platform's workflow.
Finance cash flow but may not give supplier package-level evidence of sell-through.
Spreadsheets, screenshots, phone calls, and reconciliations that do not scale with volume.
Show retail activity but may not connect cleanly to compliance package data or supplier records.
Who it helps
Leonidas centers first on the operators carrying receivables risk today. Over time, though, cleaner records also create value for financial institutions and regulators.